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LPM/Contracts & Pricing/ Maintenance Tender
Maintenance Tender

Structured tenders. Comparable quotes. No surprises.

Scope the contract, collect quotes, and compare every submission side by side: AI-assisted document analysis does the heavy reading, and LPM provides the independent commercial oversight. Then negotiate the terms and award, all in one place.

Discuss my upcoming renewal
01
Build the scope
Define what good looks like: visit frequency, response times, inclusions and the codes to meet.
02
Invite & collect
Contractors submit quotes. LPM reads each one and extracts pricing, inclusions and terms.
03
LPM compares
Every tender normalised to your scope, then lined up side by side: price, cover and T&Cs.
04
Negotiate T&Cs
Weak terms are flagged, with the exact points to push back on drafted for you before you commit.
05
Award
Accept the winner, and generate the maintenance agreement from the negotiated terms: pricing, escalation and inclusions carried across.
Like-for-like comparison

A like-for-like comparison, automatically.

Every contractor quotes in a different shape, which makes real comparison hard. LPM reads each submission and re-states it against your scope, so you compare real value, and the strongest offer wins on substance, not formatting.

Normalised to your scope: price, visits, response times, inclusions and exclusions lined up on the same basis.
Best value, flagged: the recommendation weighs cover and terms, not just the headline price.
Fine print, surfaced: exclusions and edge cases pulled up where you can weigh them properly.
Tender comparison: 4-lift contract2 of 4 submissions · normalised to your scope
Compared like for like
Criteria
Apex Lifts
Vertex ✓
Annual price
$59,400
$54,200
Visits / year
4
6
Breakdown response
8 hrs
4 hrs
Minor parts
Excluded
Incl. to $500
Escalation
CPI + 1%
CPI capped 3.5%
Term
5-yr lock-in
3 years
LolaRecommendation
Vertex: best value, not just the cheapest
Vertex wins on price, cover and terms once normalised to your scope.
Negotiate T&Cs

Negotiate from a position of knowledge.

Price is only part of the picture. LPM reads the terms and conditions and tells you exactly which clauses to push back on, what to ask for instead, and explains what everything means in clear terms.

Weak terms flagged: auto-renewals, uncapped escalation and undisclosed rates surfaced before you sign.
Counter-points drafted: the specific asks, written for you, ready to send.
Like-for-like on terms: compare the terms across tenders, not just the prices.
Tender T&Cs: Apex LiftsAI-assisted terms review
3 to push
Auto-renewal
Rolls 5 years unless 90-day notice
Soften
Escalation
CPI + 1%: uncapped
Cap it
After-hours call-out rate
$280/hr: not disclosed upfront
Disclose
LolaCounter-points drafted
Walk in knowing exactly what to ask
LPM drafts the specific clauses to push back on and what to ask for instead: a CPI cap, a shorter notice window and a published call-out rate.
Award

Award, and turn the tender into a live agreement.

Pick the winner, and generate the maintenance contract from the negotiated terms: pricing, escalation and inclusions carried over exactly as agreed.

Submissions land in your dashboard, ready to compare: structured and consistent, every time.
Terms carried over: the deal you negotiated becomes the new agreement.
Invoices checked against it: run an audit and every charge is matched to the new contract's terms.
Award: Vertex Lift Services4-lift maintenance contract
Agreement created
New maintenance agreement
ELE-5012 generated from tender
Live
Pricing & escalation
Locked exactly as tendered
Locked
Start date
1 Aug 2026 · invoices ready to audit
Scheduled
LolaClosed the loop
From tender to a live contract
The negotiated terms flow into a new agreement in your portfolio, so every invoice you audit is checked against the deal you actually negotiated.
Independent · AU & NZ

Discuss your upcoming renewal.

If your contract ends inside the next twelve months, the notice window matters now. Get in touch and we will map the dates and scope a tender with you.

Get in touch