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LPM/Contracts & Pricing/ Maintenance Tender

Maintenance Tender

Structured tenders. Comparable quotes. No surprises.

Scope the contract, collect quotes, and let AI normalise every submission for a true like-for-like comparison, then negotiate the terms and award, all in one place.

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ScopeCollectCompareNegotiateAward

Build the scope

Define what good looks like: visit frequency, response times, inclusions and the codes to meet.

Invite & collect

Contractors submit quotes. LPM reads each one and extracts pricing, inclusions and terms.

AI compares

Every tender normalised to your scope, then lined up side by side: price, cover and T&Cs.

Negotiate T&Cs

AI flags weak terms and drafts the exact points to push back on before you commit.

Award

Accept the winner, and generate the maintenance agreement from the negotiated terms: pricing, escalation and inclusions carried across.

AI comparison

A like-for-like comparison, automatically.

Every contractor quotes in a different shape, which makes real comparison hard. LPM reads each submission and re-states it against your scope, so you compare real value, and the strongest offer wins on substance, not formatting.

Normalised to your scope: price, visits, response times, inclusions and exclusions lined up on the same basis.

Best value, flagged: the recommendation weighs cover and terms, not just the headline price.

Fine print, surfaced: exclusions and edge cases pulled up where you can weigh them properly.

Tender comparison: 4-lift contract2 of 4 submissions · normalised to your scope

AI compared

Criteria

Apex Lifts

Vertex ✓

Annual price

$59,400

$54,200

Visits / year

Breakdown response

8 hrs

4 hrs

Minor parts

Excluded

Incl. to $500

Escalation

CPI + 1%

CPI capped 3.5%

Term

5-yr lock-in

3 years

LolaRecommendation

Vertex: best value, not just the cheapest

Vertex wins on price, cover and terms once normalised to your scope.

Negotiate T&Cs

Negotiate from a position of knowledge.

The price is only half the deal. LPM reads the terms and conditions and tells you exactly which clauses to push back on, what to ask for instead, and explains in plain English what everything means.

Weak terms flagged: auto-renewals, uncapped escalation and undisclosed rates surfaced before you sign.

Counter-points drafted: the specific asks, written for you, ready to send.

Apples to apples: compare the terms across tenders, not just the prices.

Tender T&Cs: Apex LiftsTerms reviewed by AI

3 to push

Auto-renewal

Rolls 5 years unless 90-day notice

Soften

Escalation

CPI + 1%: uncapped

Cap it

After-hours call-out rate

$280/hr: not disclosed upfront

Disclose

LolaCounter-points drafted

Walk in knowing exactly what to ask

LPM drafts the specific clauses to push back on and what to ask for instead: a CPI cap, a shorter notice window and a published call-out rate.

Award

Award, and turn the tender into a live agreement.

Pick the winner, and generate the maintenance contract from the negotiated terms: pricing, escalation and inclusions carried over exactly as agreed.

Submissions land in your dashboard, ready to compare: structured and consistent, every time.

Terms carried over: the deal you negotiated becomes the new agreement.

Invoices checked against it: run an audit and every charge is matched to the new contract's terms.

Award: Vertex Lift Services4-lift maintenance contract

Agreement created

New maintenance agreement

ELE-5012 generated from tender

Live

Pricing & escalation

Locked exactly as tendered

Locked

Start date

1 Aug 2026 · invoices ready to audit

Scheduled

LolaClosed the loop

From tender to a live contract

The negotiated terms flow into a new agreement in your portfolio, so every invoice you audit is checked against the deal you actually negotiated.

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Tender with confidence and knowledge.

Join the waitlist to run your next maintenance tender with AI doing the comparison and the homework.

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